Quick answer
Gym software price in India ranges from free tiers with member limits to about ₹3,000 per month for advanced plans. Most single-branch gyms pay ₹4,800 to ₹24,000 a year before 18% GST. Check which tier includes WhatsApp reminders and biometric sync, and add message, hardware and payment gateway costs.
How is gym software priced in India?
Indian gym software vendors use five common pricing models. Knowing which one you are looking at makes comparisons much easier.
- Feature tiers: a cheap starter plan, with reminders, apps and biometrics unlocked at higher tiers. This is the most common model.
- Member-count tiers: the price rises as your active members cross limits such as 100, 200 or 500.
- Single flat plan: one price with all core features included, such as G10 Fitness at ₹4,999 per year.
- Per-location pricing: common with global platforms, where each branch is billed separately.
- Quote-based pricing: no public price, and you get a proposal after a demo.
Gym software price in India: 2026 comparison
All prices below come from each vendor’s official pricing page, checked on 18 October 2026. Indian vendors generally list prices before GST.
| Software | Cheapest plan | Plan with automatic WhatsApp reminders | Yearly cost of that plan |
|---|---|---|---|
| G10 Fitness | ₹4,999/year | Same plan | ₹4,999 |
| Okfit | ₹500/month (Lite) | Essential, ₹2,000/month | ₹19,200 (yearly billing) |
| Kasratbook | ₹999/month (Starter) | Growth, ₹1,999/month | ₹23,988 |
| Organised Gym | Free up to 25 members | WhatsApp automation listed, paid plans from ₹699/month | Ask vendor |
| Mindbody | US$99/month per location | Not India-focused | About US$1,188+ |
| FitnessForce, Glofox | Quote-based | Ask vendor | Ask vendor |
The gap between the cheapest plan and the plan you actually need is the most important number in this table. A ₹500 plan can become a ₹2,000 plan once you add the features most Indian gyms use daily.
Monthly vs annual billing: which costs less?
Annual billing almost always costs less over a year. Monthly billing gives you flexibility while you test.
| Example | Monthly billing for 12 months | Annual billing | Difference |
|---|---|---|---|
| Okfit Lite | ₹6,000 | ₹4,800 | Annual saves ₹1,200 |
| Okfit Essential | ₹24,000 | ₹19,200 | Annual saves ₹4,800 |
| Kasratbook Starter | ₹11,988 | ₹11,988 | No difference on the listed prices |
A practical approach: use a demo or trial to make sure the software fits your gym, then move to annual billing to lock in the lower price.
G10 Fitness is billed once a year at ₹4,999. The ₹417 per month figure you may see is only the monthly equivalent, not a monthly payment plan.
Are free gym software plans really free?
Free plans are genuinely free, but they come with limits. Common catches include:
- Member caps: for example, Organised Gym’s free tier covers up to 25 members.
- Missing features: reminders, reports or the member app are often paid add-ons.
- Branding or support limits: free users may get email-only support.
- Data lock-in: check whether you can export your data before you build your records there.
If you run a commercial gym with 80 or more members, plan your budget around the paid tier from day one.
Hidden costs to check before you buy gym software
The subscription is only part of your total cost. Ask about each of these before you sign.
| Cost | What to ask | Typical impact |
|---|---|---|
| GST | Is the price inclusive or exclusive of 18% GST? | Adds 18% if exclusive |
| WhatsApp messages | Are reminder messages included, or billed per message? | Meta bills businesses per delivered template message |
| SMS | Are SMS credits included? | Small, but recurring |
| Payment gateway | Which gateway, and what fee per transaction? | A percentage of online collections |
| Biometric device | Which models are supported? Who installs it? | One-time hardware cost |
| Data migration | Will they import your register or Excel data? | Free with some vendors, paid with others |
| Extra branches or staff logins | Is there a per-branch or per-user charge? | Can double the cost for chains |
How much do WhatsApp reminders cost?
Since July 2025, Meta charges businesses per delivered template message on the WhatsApp Business Platform. Rates depend on the message category and the recipient’s country. Utility messages, such as payment reminders, cost far less than marketing messages, and utility templates sent inside an open 24-hour customer service window are free.
India-specific rates at the time of writing were around ₹0.12 for a utility message and ₹0.86 for a marketing message, before GST. Check Meta’s current rate card before budgeting. For a gym with 200 members sending two utility reminders a month, that is roughly ₹46 a month in Meta charges, plus any provider fee.
A real example: total yearly cost for a 200-member gym
Here is how a typical 200-member, single-branch gym in India might budget. The software figures use published prices. Message costs are estimates.
| Cost line | Low-cost tier software | Flat all-in-one plan (G10 Fitness) |
|---|---|---|
| Subscription with automatic reminders | ₹19,200 (Okfit Essential, yearly) | ₹4,999 |
| GST at 18%, if exclusive | ₹3,456 | Confirm with the G10 team |
| WhatsApp messages | Ask vendor | Confirm with the G10 team |
| Biometric device (optional) | One-time hardware purchase | One-time hardware purchase |
Before you compare totals, ask every vendor, including G10, to confirm GST and message charges in writing. Your numbers will differ, but the method stays the same. Add every cost line for the features you need, then compare the yearly totals.
G10 Fitness price breakdown
We publish one plan so owners do not have to decode tiers.
| Item | G10 Fitness |
|---|---|
| Price | ₹4,999 per year |
| Monthly equivalent | About ₹417 (billed annually, not monthly) |
| Included | Member management, memberships, attendance, fee tracking, renewal tracking, reports, WhatsApp automation, biometric integration and support |
| Demo | Free, with the G10 team |
| Refunds | Requests within 7 days of the first payment are reviewed case by case, per our refund policy |
| Multiple branches | Talk to the team so your setup can be confirmed |
See the full plan on the G10 Fitness pricing page, or read our comparison of the best gym management software in India.
How to get an exact quote from any gym software vendor
Send every vendor the same short brief, so quotes are comparable:
- Number of active members today and expected in a year.
- Number of branches and staff who need logins.
- Must-have features: WhatsApp reminders, biometric attendance, member app, GST invoices.
- Your biometric device brand and model, if you already own one.
- A request for the yearly total including GST and message charges.
Frequently asked questions
What is the average gym software price in India?
Most single-branch Indian gyms pay between ₹4,800 and ₹24,000 a year for gym software, before GST. The exact figure depends on whether automatic WhatsApp reminders, biometric sync and a member app are in the plan you choose.
Is gym software cheaper monthly or yearly?
Yearly billing is usually cheaper. For example, Okfit’s Lite plan is ₹500 per month or ₹4,800 per year, a saving of ₹1,200. Monthly billing is useful only while you are still testing whether the software suits your gym.
How much does G10 Fitness cost?
G10 Fitness costs ₹4,999 per year, billed annually. That is about ₹417 per month as an equivalent figure, but there is no monthly billing plan.
Do I have to pay for WhatsApp messages separately?
It depends on the vendor. Meta charges businesses per delivered template message on the WhatsApp Business Platform, and some software providers include this cost while others pass it on. Always ask whether message charges are included in the quoted price.
Is GST charged on gym software in India?
Yes. Software subscriptions in India attract GST, and most vendors list prices before 18% GST. Ask whether a quoted price is inclusive or exclusive of GST, and ask for a GST invoice if your gym is registered.
What hidden costs should I check in gym software?
Check GST, WhatsApp and SMS message charges, payment gateway fees, biometric hardware, data migration and any per-branch or per-staff charges. These can add more than the subscription itself for some gyms.
